There’s just something very alluring about the Wild West era in particular. The spirit of the frontier, the imagery of saloons and outlaws, and its very distinctive look have resulted in Western-themed parties being regular fixtures at corporate events, private parties, and promotional events around the UK. The key to pulling it all together, is more than just cowboy hats and hay bales. If you’re looking to plan a western type event and in need of wild west prop hire, the below guide may just give you the insights you’re looking for.
Planning Your Requirements
To do that, first walk through your event as a guest. Where will guests enter the event, and what will they see first when they do? This can help point out what props are needed versus what props are just space fillers.
The size of the venue is very important. A small function room, for example, might only have space for a saloon-style bar front and perhaps some wall decorations, while a very large marquee or warehouse would have space for several themed areas, including a saloon, a sheriff’s office, and a general store.
Think about your guest profile too. “Corporates can opt for more subtle takes on the theme, where the Sino-Western angle can be more celebratory.” Private functions could have more fun with things like shooting galleries and rodeo bulls where theme-related props become more obvious.
Working with Hire Companies
The process for delivery, setup, and pickup also requires some clarification before purchasing. Some vendors will provide complete installation assistance, arriving early to fully dress your location. Others will merely deliver it and let you set it up yourself. Neither option appears inherently better, although it’s important that you understand what you’re going to receive.
Insurance and damage policies should not be overlooked either. Hired props will likely be utilised by several guests at your event. Having insight into your liability concerning wear versus damage at your event will save you from any embarrassing discussions later.
Bringing It Together
Lighting can turn props from mere decoration to actual set components. Warm Edison bulbs or amber uplighting can turn even the simplest wooden architecture into significantly atmospheric settings. This will all be for nothing if you use Florence fluorescent lighting.
The soundtrack is as important as the visual component. A good playlist with Western scores, country songs, or folk music adds to the theme without even needing attention. Go down the wrong track with too literal-minded sound design – think gunshots, for instance – and it gets annoying fast.
Food and beverage display is another way to extend the theme beyond just the basics. Using mason jars for drinks or metal cups, wooden boards for displaying the dishes, and check napkins are inexpensive ways to extend the theme throughout the guest experience. And these little touches truly brings the theme to life.
The Value of Getting It Right
Where a Wild West-themed function has been properly carried out, the chances are it will be remembered long after the generic functions are just a memory. This is why it’s a good idea to view the hiring of props as part of a whole overall vision, rather than simply a purchasing decision.